Don’t Be A Slave to Your Admin Tasks – Grow Your Business!

Posted on October 4, 2010. Filed under: Smart Business Strategies, Virtual Assistant | Tags: , , , , , , , , , , , |


[tweetmeme]Inwardly and logically you know it, in your business everything can be delegated except that which makes you unique. There are many tasks that do not require your focus to get done. Ask yourself how much value you are getting versus if you had an assistant. How depressing is it to be looking at a long to-do-list every day and realizing there won’t be enough hours to get through everything. If you spend all your time “in” your business and not “on” your business, your frustration level impedes your ability to challenge yourself as a thinker and innovator who can move your business forward.

You may not have the space or number of hours to justify an on-site employee. The answer is an Online Office Assistant whose hours are billed strictly on the actual time spent working for you. All your repetitive daily/weekly/monthly items can be taken care of, and other tasks/projects can be handed over on an “as needed” basis. The initial “letting go” understandably could trouble you, but your motivation to be free of so much administrative work and the vision of having real time to devote to your customers, and to new strategies and initiatives, has to be your inspiration. Thousands of entrepreneurs have taken that leap of faith, and a burden has been lifted. (more…)

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Expense vs. Investment

Posted on June 29, 2010. Filed under: Smart Business Strategies, Virtual Assistant | Tags: , , , , , |


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DEFINITIONS FROM WEBSTER’S DICTIONARY:

Expense – financial burden or outlay

Investment – the outlay of money usually for income or profit

Many business owners, particularly small business, do not truly differentiate in their thinking between expense and investment but tend to view the overall picture of how much they are spending and where costs can be saved or reduced. Let’s look at Expense as the financial outlay essential to conduct your business, such as Telephone, Office Supplies, Power, Internet etc., and Investment as the financial outlay that is strictly focused on acquiring income/profit, such as Advertising, Public Relations, Networking, Social Media etc.

Do you have anyone working for you? If not, you are spending your own time on administrative tasks. These tasks are essential to conduct your business. You could hire someone, but you probably and justifiably feel that is too costly an Expense. Having an employee not only involves a salary as well as other benefits, but there is inevitably downtime you are paying for, and also of course there is the added expense of the space and equipment an employee would require. (more…)

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As Seen On … Gables Home Page

Posted on May 21, 2010. Filed under: As Seen On ... | Tags: , , , |


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By Irina Patterson / Blogger – May 20, 2010

Today our guest is Jaimie Skultety, a gutsy 41–year-old mom of a 5-year old boy who didn’t sit around long when she lost her job, she just went out and created one for herself. So, let’s get started.

Hi Jaimie, tell us what you do?

I am a Virtual Assistant. Not only do I provide administrative support to my clients, who are mostly small business owners, I help them with their communications and marketing needs as well. I get a lot of requests for social media marketing, including Facebook, LinkedIn and Twitter. I create PowerPoint presentations and YouTube videos. In effect, I become my clients’ virtual marketing and administrative departments.

Where did you get your idea for this business?

I have worked in an administrative capacity for over the last 25 years, including working directly with senior executives, and my skill set can be applied to virtually any type of industry.

Any particular reason that led up to this venture?

I had been laid off about a year ago from my most recent position due to the company filing bankruptcy. I realized I would be competing against new college graduates coming into the job market and that they would be willing to work for less pay. Taking everything into account, I decided to become my own boss.

What about your competition?

Virtual Assistance is a relatively new field, yet it is growing very rapidly. I have found that the Virtual Assistant community is a very welcoming one.  We each offer different services, specialties and rate structures, so we actually view one another as potential sub-contractors and not as competitors. If I have a client who needs a service I don’t provide, such as bookkeeping, I subcontract work to an experienced Virtual Assistant with whom I have developed a relationship with that specializes in that area.

Tell us about your clients?

My ideal client is typically a small business entrepreneur or solopreneur who works from their home office.  They know they need an assistant, but they don’t have additional office space, extra equipment and software. My friend became my first client and she referred two of her associates to me as well, so I had business immediately and ever since.  Most business comes to me through word-of-mouth referrals.

Tell us about your business finances?

I bootstrapped the initial costs of marketing and networking and it is now paying dividends beyond my initial startup costs.

What is your growth strategy?

My vision for growth is to have a team of Virtual Assistants on staff to provide the service and that I would be in charge of marketing and promoting the business to new clients and maintaining relationships with current clientele.

Any thoughts about exit strategy?

I do not have, nor do I plan to have an exit strategy.  I have invested my time wisely in marketing my business in a positive way for which I am very proud.  So for me, the sky is the limit.

And where people can learn more about you?

On my site: http://www.AVirtualAssistant4You.com I have a presentation  titled “10 Benefits of Working with A Virtual Assistant 4 You”.  I can be reached at 877-798-7701, via email at Jaimie@AVirtualAssistant4You.com, on Twitter @AVA4YOU, LinkedIn and Facebook.

Thank you, Jaimie. I hope you inspire many people who still can’t find a job to create one of their own.

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As Seen on … Spotlight on Small Business

Posted on April 19, 2010. Filed under: As Seen On ..., Virtual Assistant | Tags: , , , , , |


By Robert Rogers, Managing Attorney at Robert Rogers Law Firm, P.A. – Miami, FL

“Each week, I spotlight a different small business with the intent of showcasing the variety of skills and opportunities that are presented in the small business community. This is also to give small businesses a voice on their product/service as well as running a business.

This week the spotlight is on: A Virtual Assistant 4 You. One of the key elements of owning a small business is knowing how and when to outsource tasks to other people or businesses. A Virtual Assistant 4 You assists other small businesses manage administrative tasks so that the business owner can focus their time on what they do best.”

What is your business name?

    A Virtual Assistant 4 You – I help small business owners create more time in their day so they can make more money in their business.

    How long have you been in business?

    I have worked as a Virtual Assistant (VA) on a part-time basis for over 20 years for several clients. I started    my full-time VA business just over 1 year ago.

What industries do you serve?

My skill set can be applied to virtually any type of industry. My clientele consists of:

* Attorneys
* Authors
* Executive Business/ Personal Coaches
* Freelance & Technical Writers
* Motivational Speakers
* Non-Profit Organizations
* Personal Fitness Trainers
* Retail Store Owners
* Software Consultants
* Etc.

What motivated you to start your own business?

As previously mentioned, I have worked part-time in my field for over 20 years. I chose to follow my passion for a career I enjoy, and am now translating it into a full-time business. I also wanted to have more freedom to create a more balanced life with my family.  Becoming an entrepreneur has been a very rewarding journey, on many levels.

If there is one aspect of your business that sets you apart, what would it be?

I help entrepreneurs remove items off of their “To-Do” list, so they no longer have to spend nights and weekends just managing the “busy work” of their business. They can stay focused strictly on the long-term growth and success for their business. I provide my own office space, equipment and software. My clients pay me strictly for the time I work for them, which is 100% productive time. When clients work with me, they have a sense of having a partner in their business. I help them by managing their administrative workload and I provide them with ideas and strategies for their business they may not have thought of themselves. I offer a presentation titled “10 Benefits of Working with A Virtual Assistant 4 You” on the front page of my website at http://www.AVirtualAssistant4You.com.

What is your favorite part about owning a business?

I enjoy the fact that I can be in charge of creating my own marketing ideas. Being able to express myself through the messages I share on my blog and my website has been most rewarding. My business actually reflects who I am and what I love to do. I also love that I run my business out of my home office, so I no longer feel like I am “wasting time” driving back and forth to an office each day, and I am able to cut costs on fuel. I can’t wait to start working every morning and the fact that I can sip on my coffee in my robe and slippers and craft a blog post is very appealing.

Who is your ideal client/customer?

My ideal client is typically a small business entrepreneur or “solo”preneur who works from their home office. They know they need an assistant, but they don’t have additional office space, extra equipment and software. I provide all of these items with my service. A client may have a need for someone to assist them on an “as needed” basis or for a set amount of hours each month, and they pay strictly for the time I work them.

What is something that you have learned as a small business owner that could assist other small businesses?

I would suggest to other small business owners to never stop marketing. Although you may feel you have enough clients in the “pipeline”, you want to continue to find creative ways to market your business. I offer my services to clients to assist with that process, so it doesn’t feel like a never-ending task.

Is there anything else that you would like to share about your business? What is it?

I work with clients who either are perfectly capable to manage their workload, but simply don’t have the time and/or clients who don’t enjoy or know how to manage their administrative workload. Either way, I can help.

Mr. Rogers’ Blog may be found by clicking here.

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A Virtual Assistant 4 You Can Help Manage and Grow Your Business

Posted on March 29, 2010. Filed under: Virtual Assistant | Tags: , , , , |


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And the Winner Is … Collaboration

Posted on March 9, 2010. Filed under: Marketing Ideas, Smart Business Strategies, Virtual Assistant | Tags: , , , , , , , , , , , , , , , |


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As I do faithfully each year, this past Sunday night I popped my bowl of popcorn and cozied up on the sofa to watch the Academy Awards.  I was most excited to see Kathryn Bigelow win the Oscar for Best Director on the movie “The Hurt Locker”. In her acceptance speech, she acknowledged the “collaborators” on her team who were vital to the success of the film. Each professional collaborator incorporated their expertise and added greater dimension to the project.  They shared a common goal as each person on the team was invested in producing a successful outcome.

Having collaboration within your business can be just as vital to your success.  If you are a small business owner and are not in a position to hire a full-time assistant, then collaborating with a “Virtual” Assistant (as needed)  who specializes in project management can help you achieve your business vision and objectives much faster.  By collaborating with a Virtual Assistant you will:

  • have someone to manage the day-to-day details of your business and help keep you on track;
  • have someone to assist you in crafting your message and creating strategies to promote it;
  • have someone to “bounce” ideas off and provide valuable insight;
  • be seen in the best light by your clients and your peers; and
  • have the extra hours you need in your day to grow your business.

Think of your business as a movie set and you as the Director who calls all the shots. Collaboration with an experienced Production Assistant is an essential element  for managing and overseeing the project from start to finish.  A Virtual Assistant is akin to a Production Assistant, using their knowledge, tools and resources to achieve your vision, so that your business will thrive and continue to flourish.

For more information on how collaborating with a Virtual Assistant can help you can achieve your business objectives much faster and make more money, please visit A Virtual Assistant 4 You or call 877-798-7701.

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