Why A Virtual Assistant and How to Choose the Right One?

Posted on October 11, 2010. Filed under: Smart Business Strategies, Virtual Assistant | Tags: , , , , , , |

[tweetmeme]This post is directed to those of you who have all your own business ideas but need someone you can rely on specifically to handle the administrative functions of the business. Traditionally you would first think of an in-office employee and that might still be the answer. However a Virtual Assistant can often be a better alternative, and here are 5 reasons why:

1. You save money! There are no office space costs, no equipment or furniture costs, no fixed salary, no payroll taxes, no employee benefits and no sick pay or paid vacations.
2. If you are working in a limited space, a Virtual or Online Administrative Assistant will be less in your way than an office employee, and you have the opportunity for greater concentration.
3. With an office employee there is inevitably down time; an Online Administrative Assistant works for you “as-needed” and you pay only for the time actually spent on your tasks.
4. An Online Administrative Assistant, working in quiet from home, can accomplish more than an office employee, plus there is the additional benefit of often being available outside normal working hours
5. An Online Admin Assistant will generally have more wide-ranging business experience.

Choosing the RIGHT ONE is obviously key. Here are 5 suggestions: (more…)

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Does Your Company Have an Operations Manual?

Posted on February 17, 2010. Filed under: Smart Business Strategies, Virtual Assistant | Tags: , , , , , , |


What happens when your office manager is out sick, on vacation, or decided to resign? In their absence, would anyone else know how to handle their responsibilities?

I recommend that companies consider implementing an “Operations Manual” to document step-by-step processes and procedures for all projects. Each project should contain sub-headings for all tasks associated with it and all relevant log-ins and passwords should be included within the first few pages. Typically, an Operations Manual is stored in a 3-ring binder with tabbed sections.

In a large company, each department should have their own manual, or at least their own section within a company manual. I would also recommend that managers be certain that their staff provides updates to the manual each time a new process is implemented. Once a procedure is documented in this way, staff will no longer spend valuable time and resources “re-inventing the wheel”.

I have created Operations Manuals for every company I have worked for. Before owning my business, as an employee, I always believed it was vital that in a rare case of my absence, the office should still be efficient and productive. As long as all my processes were well-documented, another staff member would be able to manage any necessary task that could not wait for my return.

Whether you work in a large company or are a small business owner, it is vital that steps already taken are documented in a concise format. I am pleased to offer this service of creating, formatting and implementing your company’s Operations Manual.

Please click here for more information: A Virtual Assistant 4 You.

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