Creating Systems for Success

Posted on February 15, 2011. Filed under: How To ..., Smart Business Strategies, Virtual Assistant | Tags: , , , , , |


[tweetmeme]Most of us run our lives on a handful of systems. Between our cell phones, our planners and our email in-boxes, we have organized ourselves and our time quite effectively.   Yet as important as these systems are, most of us don’t take advantage of other creative ways to improve our business procedures. By documenting processes, they can occur without so much thought or reinvention.  And most especially if you are a solopreneur, having your processes documented and in the hands of your Virtual Assistant, your business can continue to run smoothly, even if you are sick or on vacation.

For most of us, there are dozens of similar repetitive tasks, large and small, in our businesses that could be systemized. To identify where, step back from your routine and look at it all objectively. As you go through the analysis, ask yourself why you created a particular process in the first place.  For every process you find that could be automated with a new system, you may find another that can be eliminated altogether.  Reviewing your business this way may in fact prove to be both valuable and enlightening. (more…)

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As Seen on Forbes.com … “How Virtual Assistants Have Evolved”

Posted on October 5, 2010. Filed under: As Seen On ..., Smart Business Strategies, Virtual Assistant | Tags: , , , , , , , , , |


[tweetmeme]I met Jaimie Skultety while researching how organizations can avoid being “held hostage” by an employee or contractor (see “Don’t Let Your Business Be Held Hostage“). An experienced executive assistant and office manager, now working as a virtual assistant, she recommended documenting key processes in a company operations manual, a standard service she offers to her clients.

This introduced me to the idea that a virtual assistant could be more than some kind of Internet-enabled secretary. If you find the right person to work with, you may get more than just someone to do the boring administrative work you can’t seem to get around to. You may get a consultant on some of the essentials of how to make your business work better.

Certainly that’s how Skultety’s clients talk about her. For example (click here to read more …)

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Don’t Be A Slave to Your Admin Tasks – Grow Your Business!

Posted on October 4, 2010. Filed under: Smart Business Strategies, Virtual Assistant | Tags: , , , , , , , , , , , |


[tweetmeme]Inwardly and logically you know it, in your business everything can be delegated except that which makes you unique. There are many tasks that do not require your focus to get done. Ask yourself how much value you are getting versus if you had an assistant. How depressing is it to be looking at a long to-do-list every day and realizing there won’t be enough hours to get through everything. If you spend all your time “in” your business and not “on” your business, your frustration level impedes your ability to challenge yourself as a thinker and innovator who can move your business forward.

You may not have the space or number of hours to justify an on-site employee. The answer is an Online Office Assistant whose hours are billed strictly on the actual time spent working for you. All your repetitive daily/weekly/monthly items can be taken care of, and other tasks/projects can be handed over on an “as needed” basis. The initial “letting go” understandably could trouble you, but your motivation to be free of so much administrative work and the vision of having real time to devote to your customers, and to new strategies and initiatives, has to be your inspiration. Thousands of entrepreneurs have taken that leap of faith, and a burden has been lifted. (more…)

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7 Seeds to Plant That Will Grow Your Business

Posted on May 12, 2010. Filed under: Smart Business Strategies | Tags: , , , , , |


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Small business management is a delicate balance of planning, action and intrinsic perspective. With minimal resources, time and money must be spent wisely. Business fundamentals must be incorporated at all times. Below are 7 “best practice” seeds to plant. When watered (acted upon), they will help your business grow. (more…)

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As Seen on … Spotlight on Small Business

Posted on April 19, 2010. Filed under: As Seen On ..., Virtual Assistant | Tags: , , , , , |


By Robert Rogers, Managing Attorney at Robert Rogers Law Firm, P.A. – Miami, FL

“Each week, I spotlight a different small business with the intent of showcasing the variety of skills and opportunities that are presented in the small business community. This is also to give small businesses a voice on their product/service as well as running a business.

This week the spotlight is on: A Virtual Assistant 4 You. One of the key elements of owning a small business is knowing how and when to outsource tasks to other people or businesses. A Virtual Assistant 4 You assists other small businesses manage administrative tasks so that the business owner can focus their time on what they do best.”

What is your business name?

    A Virtual Assistant 4 You – I help small business owners create more time in their day so they can make more money in their business.

    How long have you been in business?

    I have worked as a Virtual Assistant (VA) on a part-time basis for over 20 years for several clients. I started    my full-time VA business just over 1 year ago.

What industries do you serve?

My skill set can be applied to virtually any type of industry. My clientele consists of:

* Attorneys
* Authors
* Executive Business/ Personal Coaches
* Freelance & Technical Writers
* Motivational Speakers
* Non-Profit Organizations
* Personal Fitness Trainers
* Retail Store Owners
* Software Consultants
* Etc.

What motivated you to start your own business?

As previously mentioned, I have worked part-time in my field for over 20 years. I chose to follow my passion for a career I enjoy, and am now translating it into a full-time business. I also wanted to have more freedom to create a more balanced life with my family.  Becoming an entrepreneur has been a very rewarding journey, on many levels.

If there is one aspect of your business that sets you apart, what would it be?

I help entrepreneurs remove items off of their “To-Do” list, so they no longer have to spend nights and weekends just managing the “busy work” of their business. They can stay focused strictly on the long-term growth and success for their business. I provide my own office space, equipment and software. My clients pay me strictly for the time I work for them, which is 100% productive time. When clients work with me, they have a sense of having a partner in their business. I help them by managing their administrative workload and I provide them with ideas and strategies for their business they may not have thought of themselves. I offer a presentation titled “10 Benefits of Working with A Virtual Assistant 4 You” on the front page of my website at http://www.AVirtualAssistant4You.com.

What is your favorite part about owning a business?

I enjoy the fact that I can be in charge of creating my own marketing ideas. Being able to express myself through the messages I share on my blog and my website has been most rewarding. My business actually reflects who I am and what I love to do. I also love that I run my business out of my home office, so I no longer feel like I am “wasting time” driving back and forth to an office each day, and I am able to cut costs on fuel. I can’t wait to start working every morning and the fact that I can sip on my coffee in my robe and slippers and craft a blog post is very appealing.

Who is your ideal client/customer?

My ideal client is typically a small business entrepreneur or “solo”preneur who works from their home office. They know they need an assistant, but they don’t have additional office space, extra equipment and software. I provide all of these items with my service. A client may have a need for someone to assist them on an “as needed” basis or for a set amount of hours each month, and they pay strictly for the time I work them.

What is something that you have learned as a small business owner that could assist other small businesses?

I would suggest to other small business owners to never stop marketing. Although you may feel you have enough clients in the “pipeline”, you want to continue to find creative ways to market your business. I offer my services to clients to assist with that process, so it doesn’t feel like a never-ending task.

Is there anything else that you would like to share about your business? What is it?

I work with clients who either are perfectly capable to manage their workload, but simply don’t have the time and/or clients who don’t enjoy or know how to manage their administrative workload. Either way, I can help.

Mr. Rogers’ Blog may be found by clicking here.

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A Virtual Assistant 4 You Can Help Manage and Grow Your Business

Posted on March 29, 2010. Filed under: Virtual Assistant | Tags: , , , , |


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7 Tips to Achieve Greater Balance in Your Life

Posted on February 16, 2010. Filed under: How To ... | Tags: , , , , , , , , |


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For my first blog post, I am re-publishing from a previous newsletter my favorite tips to achieve greater BALANCE in your life.  I hope you find these beneficial.

Break free from feeling overwhelmed.  Be willing to delegate responsibility by pairing people with tasks that they can manage and then let go.  Increase productivity while paring back by having A VIRTUAL ASSISTANT 4 YOU manage your administrative workload while you stay at the helm.

Align yourself with your long-term and short-term goals.  Define major accomplishments you plan to strive for and create a deadline for each.  Implement an outline highlighting each major item and beneath each one, identify the exact steps you will need to take to achieve each goal.  Be sure to chart your progress.  

Limit your intake of business magazines and journals.  Keep only current issues if the publication offers article archives on their website.  You can bookmark your favorites.

Allow 30 minutes per day for personal internet time.  You can use this time to read and send emails, shop online, research your vacation plans, etc.

Never stop learning.  You may want to consider enrolling in a class on a topic you want to know more about or to update your skills. Perhaps a local art or theater class will help you to tap into or reconnect with your creativity, or you can simply visit your local library or download an e-book.

Coordinate two 30-minute sessions per week strictly dedicated to filing or tossing any paperwork that has started to gather into a pile.  Browse through your local office supply store or website and buy some items to get your desk organized and clear the clutter.  You are likely to be more productive and will certainly enjoy working at a desk where everything is neat and orderly.

Eliminate paper when possible.  Use your email filing system to sort by client and store all correspondence.  Use your Smartphone or PDA for updating your calendar.  Synchronize with your office computer,  and set alarmed reminders so you arrive for scheduled appointments on time.  You can also create your shopping lists, to-do lists or simply “jot” down notes that come to mind while on the go.

Please click here for more information: A Virtual Assistant 4 You.

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