9 Cool Tools to Get Things Done & Save You Loads of Time!

Posted on April 5, 2011. Filed under: Productivity Tools | Tags: , , , , , , , , , , , , , |


[tweetmeme] It’s truly an awesome time to be in business, especially if you market your business on the Internet or if you use the Internet for productivity within your business.   I have a close friend who has started an online business and since she only recently left a corporate job, she is amazed to learn about all the latest and greatest in online productivity tools.  I am someone who loves any tool or information related to productivity and organization.  So I must admit that I get positively ‘giddy’ when I find something new that will enhance both my own and my clients’ businesses.  If you are like me, then you will want to be sure and subscribe to my blog.  I will be featuring many more tools in weeks and months to come.

Some of my clients have shared a few of these great tools with me and in turn I have shared them with other clients, friends, family and colleagues, who also love them. So if you follow me on any social media platforms or subscribe to my newsletter, I’m certain you will find these time-savers to be valuable as well.  To further spark your interest, I also offer some ideas for how to use them most effectively.  The best part is most of them are FREE! (more…)

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Creating Systems for Success

Posted on February 15, 2011. Filed under: How To ..., Smart Business Strategies, Virtual Assistant | Tags: , , , , , |


[tweetmeme]Most of us run our lives on a handful of systems. Between our cell phones, our planners and our email in-boxes, we have organized ourselves and our time quite effectively.   Yet as important as these systems are, most of us don’t take advantage of other creative ways to improve our business procedures. By documenting processes, they can occur without so much thought or reinvention.  And most especially if you are a solopreneur, having your processes documented and in the hands of your Virtual Assistant, your business can continue to run smoothly, even if you are sick or on vacation.

For most of us, there are dozens of similar repetitive tasks, large and small, in our businesses that could be systemized. To identify where, step back from your routine and look at it all objectively. As you go through the analysis, ask yourself why you created a particular process in the first place.  For every process you find that could be automated with a new system, you may find another that can be eliminated altogether.  Reviewing your business this way may in fact prove to be both valuable and enlightening. (more…)

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Why A Virtual Assistant and How to Choose the Right One?

Posted on October 11, 2010. Filed under: Smart Business Strategies, Virtual Assistant | Tags: , , , , , , |


[tweetmeme]This post is directed to those of you who have all your own business ideas but need someone you can rely on specifically to handle the administrative functions of the business. Traditionally you would first think of an in-office employee and that might still be the answer. However a Virtual Assistant can often be a better alternative, and here are 5 reasons why:

1. You save money! There are no office space costs, no equipment or furniture costs, no fixed salary, no payroll taxes, no employee benefits and no sick pay or paid vacations.
2. If you are working in a limited space, a Virtual or Online Administrative Assistant will be less in your way than an office employee, and you have the opportunity for greater concentration.
3. With an office employee there is inevitably down time; an Online Administrative Assistant works for you “as-needed” and you pay only for the time actually spent on your tasks.
4. An Online Administrative Assistant, working in quiet from home, can accomplish more than an office employee, plus there is the additional benefit of often being available outside normal working hours
5. An Online Admin Assistant will generally have more wide-ranging business experience.

Choosing the RIGHT ONE is obviously key. Here are 5 suggestions: (more…)

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Don’t Be A Slave to Your Admin Tasks – Grow Your Business!

Posted on October 4, 2010. Filed under: Smart Business Strategies, Virtual Assistant | Tags: , , , , , , , , , , , |


[tweetmeme]Inwardly and logically you know it, in your business everything can be delegated except that which makes you unique. There are many tasks that do not require your focus to get done. Ask yourself how much value you are getting versus if you had an assistant. How depressing is it to be looking at a long to-do-list every day and realizing there won’t be enough hours to get through everything. If you spend all your time “in” your business and not “on” your business, your frustration level impedes your ability to challenge yourself as a thinker and innovator who can move your business forward.

You may not have the space or number of hours to justify an on-site employee. The answer is an Online Office Assistant whose hours are billed strictly on the actual time spent working for you. All your repetitive daily/weekly/monthly items can be taken care of, and other tasks/projects can be handed over on an “as needed” basis. The initial “letting go” understandably could trouble you, but your motivation to be free of so much administrative work and the vision of having real time to devote to your customers, and to new strategies and initiatives, has to be your inspiration. Thousands of entrepreneurs have taken that leap of faith, and a burden has been lifted. (more…)

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As Seen on … Spotlight on Small Business

Posted on April 19, 2010. Filed under: As Seen On ..., Virtual Assistant | Tags: , , , , , |


By Robert Rogers, Managing Attorney at Robert Rogers Law Firm, P.A. – Miami, FL

“Each week, I spotlight a different small business with the intent of showcasing the variety of skills and opportunities that are presented in the small business community. This is also to give small businesses a voice on their product/service as well as running a business.

This week the spotlight is on: A Virtual Assistant 4 You. One of the key elements of owning a small business is knowing how and when to outsource tasks to other people or businesses. A Virtual Assistant 4 You assists other small businesses manage administrative tasks so that the business owner can focus their time on what they do best.”

What is your business name?

    A Virtual Assistant 4 You – I help small business owners create more time in their day so they can make more money in their business.

    How long have you been in business?

    I have worked as a Virtual Assistant (VA) on a part-time basis for over 20 years for several clients. I started    my full-time VA business just over 1 year ago.

What industries do you serve?

My skill set can be applied to virtually any type of industry. My clientele consists of:

* Attorneys
* Authors
* Executive Business/ Personal Coaches
* Freelance & Technical Writers
* Motivational Speakers
* Non-Profit Organizations
* Personal Fitness Trainers
* Retail Store Owners
* Software Consultants
* Etc.

What motivated you to start your own business?

As previously mentioned, I have worked part-time in my field for over 20 years. I chose to follow my passion for a career I enjoy, and am now translating it into a full-time business. I also wanted to have more freedom to create a more balanced life with my family.  Becoming an entrepreneur has been a very rewarding journey, on many levels.

If there is one aspect of your business that sets you apart, what would it be?

I help entrepreneurs remove items off of their “To-Do” list, so they no longer have to spend nights and weekends just managing the “busy work” of their business. They can stay focused strictly on the long-term growth and success for their business. I provide my own office space, equipment and software. My clients pay me strictly for the time I work for them, which is 100% productive time. When clients work with me, they have a sense of having a partner in their business. I help them by managing their administrative workload and I provide them with ideas and strategies for their business they may not have thought of themselves. I offer a presentation titled “10 Benefits of Working with A Virtual Assistant 4 You” on the front page of my website at http://www.AVirtualAssistant4You.com.

What is your favorite part about owning a business?

I enjoy the fact that I can be in charge of creating my own marketing ideas. Being able to express myself through the messages I share on my blog and my website has been most rewarding. My business actually reflects who I am and what I love to do. I also love that I run my business out of my home office, so I no longer feel like I am “wasting time” driving back and forth to an office each day, and I am able to cut costs on fuel. I can’t wait to start working every morning and the fact that I can sip on my coffee in my robe and slippers and craft a blog post is very appealing.

Who is your ideal client/customer?

My ideal client is typically a small business entrepreneur or “solo”preneur who works from their home office. They know they need an assistant, but they don’t have additional office space, extra equipment and software. I provide all of these items with my service. A client may have a need for someone to assist them on an “as needed” basis or for a set amount of hours each month, and they pay strictly for the time I work them.

What is something that you have learned as a small business owner that could assist other small businesses?

I would suggest to other small business owners to never stop marketing. Although you may feel you have enough clients in the “pipeline”, you want to continue to find creative ways to market your business. I offer my services to clients to assist with that process, so it doesn’t feel like a never-ending task.

Is there anything else that you would like to share about your business? What is it?

I work with clients who either are perfectly capable to manage their workload, but simply don’t have the time and/or clients who don’t enjoy or know how to manage their administrative workload. Either way, I can help.

Mr. Rogers’ Blog may be found by clicking here.

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And the Winner Is … Collaboration

Posted on March 9, 2010. Filed under: Marketing Ideas, Smart Business Strategies, Virtual Assistant | Tags: , , , , , , , , , , , , , , , |


[tweetmeme]

As I do faithfully each year, this past Sunday night I popped my bowl of popcorn and cozied up on the sofa to watch the Academy Awards.  I was most excited to see Kathryn Bigelow win the Oscar for Best Director on the movie “The Hurt Locker”. In her acceptance speech, she acknowledged the “collaborators” on her team who were vital to the success of the film. Each professional collaborator incorporated their expertise and added greater dimension to the project.  They shared a common goal as each person on the team was invested in producing a successful outcome.

Having collaboration within your business can be just as vital to your success.  If you are a small business owner and are not in a position to hire a full-time assistant, then collaborating with a “Virtual” Assistant (as needed)  who specializes in project management can help you achieve your business vision and objectives much faster.  By collaborating with a Virtual Assistant you will:

  • have someone to manage the day-to-day details of your business and help keep you on track;
  • have someone to assist you in crafting your message and creating strategies to promote it;
  • have someone to “bounce” ideas off and provide valuable insight;
  • be seen in the best light by your clients and your peers; and
  • have the extra hours you need in your day to grow your business.

Think of your business as a movie set and you as the Director who calls all the shots. Collaboration with an experienced Production Assistant is an essential element  for managing and overseeing the project from start to finish.  A Virtual Assistant is akin to a Production Assistant, using their knowledge, tools and resources to achieve your vision, so that your business will thrive and continue to flourish.

For more information on how collaborating with a Virtual Assistant can help you can achieve your business objectives much faster and make more money, please visit A Virtual Assistant 4 You or call 877-798-7701.

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